Match Day
Fields & permits
Track every field your teams use, attach permit information for each permitted time slot, and let TactixFlow detect scheduling conflicts before they become a problem.
Adding a field
Go to Fields in the sidebar and click Add Field. Fill in the field details:
- 1Field name — a descriptive name like "Riverside Park Field 2" or "Lincoln High School East".
- 2Address — full street address for navigation. Parents and players will see this when viewing the match schedule.
- 3Surface type — Natural grass, artificial turf, or indoor. Useful context for boot selection and injury risk.
- 4Notes (optional) — any additional info like parking instructions, restroom location, or contact name for the facility.
Click Save Field. The field is now available to link when scheduling matches and permits.
Attaching a permit
Permits represent the authorized time windows your club has to use a given field. Open a field's detail page and click Add Permit. Fill in:
- —Date range — the start and end dates the permit covers (e.g. August 1 – November 30).
- —Time slots — the specific days and hours covered. For example: Saturdays 8:00 AM – 12:00 PM, and Tuesdays 5:00 PM – 7:00 PM.
- —Permit reference (optional) — a permit number or reference code from the city or facility.
- —Notes (optional) — any permit conditions, such as "no vehicles on field" or "lights available until 9 PM".
You can add multiple permits to a single field — for example, one permit for fall season practice and another for league matches.
Field schedule view
Each field's detail page includes a Schedule tab that shows all upcoming permitted time slots in a calendar-style view. This gives you a quick overview of when the field is available across all teams in your club. You can see which matches or practices have been assigned to each permitted slot.
Conflict detection
TactixFlow automatically checks for scheduling conflicts when you book a match or practice on a field. If another event is already scheduled during that time slot on the same field — whether it's one of your own teams or another team sharing the permit — the system will display a conflict warning.
The warning shows you which event is conflicting and when. You can still proceed with the booking if the conflict is expected (for example, if two sub-fields share a permit reference but are actually separate spaces), but the warning ensures you're making an informed decision rather than accidentally double-booking.
Editing or deleting a field
Open the field's detail page and click Edit Field to update the name, address, surface type, or notes. To remove a field entirely, click Delete Field. Deleting a field removes all associated permits but does not affect matches or events that referenced the field — those retain the location text that was stored when the event was created.
